What does a summit consist of?
Spain is the fourth country, in the Business Tourism ranking, in the world after the United Kingdom.
If we also add the good weather and the spectacular landscapes of Cádiz and the Costa del Sol, we become favorites all over the world.
At Crazy Goats Events we are specialists in organizing conferences on different topics. Organizing a congress is one of the most difficult things to do in relation to events.
This is due to the tight schedule that must be met, the duration of the congress, which is usually two to three days, and logistics in general.
For a congress to be successful, different aspects to be dealt with must be taken into account.
The first thing is to choose what your congress is going to consist about.
Choose the perfect place for the congress according to your line. For this, it is important to take into account the following:
Communications: Good access such as roads, public transport, airport, etc.
Accommodation: Very important when welcoming attendees who come from out of town.
Tourist and leisure offer: It must be taken into account that leisure activities must be included to
achieve a mix between business and fun so that it is not too heavy.
As for the space to choose, there are several aspects to take into account, such as:
Event size: When choosing the venue, it is important to take into account the size of the event and that it fits the number of attendees.
That it has sound and audiovisual equipment, otherwise we must subcontract to a company specialized in the sector.
Gastronomic service. If the place you choose does not have it, you will have to hire an external caterer who is, if possible, familiar with the space to avoid unpleasant surprises.
Safety and emergency plan.
Accessibility for people with reduced mobility.
Execution, steps to follow:
– Registration, management of lists, invitations and accreditations …
– Dissemination plan: through mailing, publications on the web, dissemination on social networks …
– Call for speakers and moderators.
– Hostesses and support staff.
– Advertising material and welcome packs for attendees.
– Arrangement of adjoining rooms for the press.
– Arrangement and placement of advertising stands.
– Final report on how the event has developed and aspects to improve.
To guarantee the success of our congress, we always recommend hiring a professional such as an event organization agency specialized in mice, since success will largely depend on planning that must be carried out scrupulously, to avoid times getting out of control.
As you know, this is one of the services that Crazy Goats Events offers as specialists in the national and international congress sector.